PRE CONFERENCE MEETING OF EXECUTIVE COMMITTEE BEFORE SEVENTH CONFERENCE OF THE A.O.A

On the invitation of the Minister of Supervision, Ministry of Supervision, People’s Republic of China the Pre-Conference Meeting of the Executive Committee of the A.O.A was held on 19th and 20th March 2002. The Committee deliberated upon the Agenda and the following important decisions were unanimously taken:-

i.                    the amendments in the Bye-Laws and draft Code of Conduct of Business were agreed to and recommended for presentation to the Board of Directors for approval in its next meeting;

ii.                  applications of the following Ombudsman institutions were declared approved for presentation to the Board of Directors for according acceptance for the membership of the Association:

a)                  Federal Tax Ombudsman of Pakistan;

b)                  Provincial Ombudsman, Punjab, Pakistan; and

c)                  Lokayukta, Madhya Pradesh, India.

iii.                  recommendations were firmed up for the Board of Directors, for the appointment of the present treasurer of the A.O.A (Republic of Korea) as the Auditor of the Association in terms of Article 8(2) of the Bye-Laws of the Association;

iv.                 approval in principle was given to the proposals for administrative arrangements of the Hosts of 7th A.O.A Conference and General Meeting of the Association; and

v.                  it was decided to recommend to the Board to consider changing the present annual Conference of the Association into a biennial feature.

Meeting of the Board of Directors of the A.O.A held at Beijing, People’s Republic of China on May 21, 2002.

Meeting of the Board of Directors was held on 21-05-2002, which was chaired by the President of the A.O.A, Mr. Imtiaz Ahmad Sahibzada. The following important recommendations were made for ratification by the General Assembly of the Association:-

i.                    the Board of Directors unanimously agreed to the placement of the minutes of its meeting held at Tokyo Japan on 19.06.2001, before the General Assembly for consideration and ratification;

ii.                   it was also unanimously recommended that the draft Code of Conduct of Business as approved by the Board be placed before the General Assembly for consideration and ratification;

iii.                 the Board accorded approval to the revised Byelaws of the Association for consideration and ratification by the General Assembly;

iv.                 the Board approved and recommended that applications for Membership of the Association as recommended by Executive Committee be placed before the General Assembly for consideration and approval; and

v.                   the Board also unanimously agreed on the following points:

a.                   in the event of a decision by the General Assembly to hold the General Assembly meeting, biennially, the Republic of Korea would be the host of the meeting in 2004 at a venue of their choice;

b.                  the meetings of the Board of Directors be held Annually;

c.                   the next meeting of the Board of Directors be held at Macao in 2003;

d.                  the meeting of the Board of Directors in the year 2004 be held in the Republic of Korea simultaneously with the General Assembly meeting; and

e.                   meeting of the Board of Directors in 2005 be held in the Islamic Republic of Pakistan.

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